1. Purpose and acceptance
These Verification Access Terms apply when an organisation registers for HSEQ ConsultHub Verification using an invitation from a third-party provider or an approved consultancy. By ticking acceptance of the Terms of Service and Privacy Policy on the registration form, or by using a Verification workspace, the registering organisation accepts these terms, the Acceptable Use Policy and the Privacy Policy.
Verification is a structured evidence and award workflow. It is not a substitute for legal compliance, SSIP membership, insurance, competent HSE advice, or any statutory duty. The registering organisation remains the duty holder for its own operations.
2. How access is granted
Verification access is invitation-led. A third-party provider originates the invitation. HSEQ ConsultHub Ltd matches the invitation, issues a registration link, and creates a Verification account after the registrant completes the form. Direct public sign-up for Verification is not offered.
The invitation may specify a purchased award tier of Bronze, Silver or Gold. The requirements that apply are those configured for that purchased tier. Changing the awarded tier away from the purchased tier requires a recorded override reason.
3. Awards, duration and outcomes
A Bronze, Silver or Gold award is issued only after an assigned consultant or authorised approver signs off the cycle against approved scoring configuration. A cycle may instead be signed off as Non-Compliant. Completing linked actions after a Non-Compliant decision does not certify compliance.
A Bronze, Silver or Gold award is valid for 12 calendar months from its effective date, using UTC anniversary dating. HSEQ ConsultHub Ltd may send a renewal warning about 30 days before expiry. Renewal is through the third-party application that purchased Verification, not by creating an uninvited account on HSEQ ConsultHub.
Cycles may move through review, more-information, approval, completed, renewal, withdrawn, suspended or cancelled states. A completed cycle is read-only. HSEQ ConsultHub Ltd and the assigned consultancy may suspend or withdraw access where evidence is false, access is misused, fees are unpaid, or security or legal risk arises.
4. Status sharing
Award level, cycle status, effective dates and expiry dates may be sent to the third-party provider that originated the invitation so that provider can update its own records. The Privacy Policy describes this sharing. The registering organisation must not treat an award as a public certificate that third parties are entitled to rely on unless that provider’s own terms say so.
5. Evidence and accuracy
The registering organisation must submit evidence that is accurate, current, lawful and complete for the requirements that apply. Expired evidence may be rejected. Special category data must not be included unless it is necessary and lawful. HSEQ ConsultHub Ltd does not independently verify the legal accuracy of submitted evidence except through the configured review workflow.
6. No professional appointment
HSEQ ConsultHub Ltd is not appointed as the registering organisation’s competent person, safety adviser or professional consultant by reason of Verification access. Professional review of evidence is performed by the assigned consultancy or authorised approver. Platform scores and dashboards do not themselves create a legal defence.
7. Liability
Nothing in these terms excludes liability that cannot legally be excluded. Subject to that, HSEQ ConsultHub Ltd is not liable for the registering organisation’s operational decisions, for a third party’s reliance on an award, or for professional judgements made by a consultancy or approver. The Acceptable Use Policy and the liability wording in the End-Client Access Terms apply to Verification workspace use so far as they are relevant.
8. Changes to this document
HSEQ ConsultHub may update these Verification Access Terms from time to time to reflect platform changes, legal requirements, security improvements or commercial developments. The date at the top of the published page is the current version. Continued use of the platform after that date is acceptance of the updated document, except where a signed written agreement with HSEQ ConsultHub Ltd says otherwise.
9. Governing law
These Verification Access Terms are governed by the laws of England and Wales. The courts of England and Wales have exclusive jurisdiction over any dispute arising out of or in connection with them, except that HSEQ ConsultHub Ltd may seek injunctive or other relief in any court of competent jurisdiction to protect its intellectual property, confidential information or platform security.